1. Purposes of the processing and legal basis

The Company collects and uses your personal data in the framework of your application for a current or future employment. The legal ground for processing for an actual application is the execution of a pre-contractual measure (Article 6.1.b GDPR). The legal basis for storage for future vacancies is consent (Art. 6.1.a GDPR). Certain information (e.g. visa status, work permits) is processed for compliance with a legal obligation (Art. 6.1.c GDPR).

2. Personal data processed

The Company processes the following personal data in the framework of a recruitment:

• Personal identification data; address, email address and telephone number
• Video (where interviews are conducted using this means)
• Demographic characteristics; nationality and, if needed, proof of identity, work permit and residence document
• CV, cover letter, information on education and professional experience
• Information shared in interviews or through correspondence; photographs
• Psychological data; hobbies and interests
• Information publicly accessible on the internet; criminal record extract (if legally obliged)
• References (only with your consent); website visit data (traffic data, location data, weblogs etc.)
• Data from social media (LinkedIn)

3. Recipients

The Company may grant subcontractors access to your personal data for processing on our behalf. Depending on your circumstances, recipients may include:

• Factorial HR, HR Platform, Spain
• Sendgrid (Twilio), Email Delivery Service, Ireland
• Amazon Web Services (AWS), Web Hosting, Germany

4. Automated decision making / profiling

Some of our providers allow us to identify suitable candidates based on criteria expressly defined by us. The selection process is automatic, however any decision on who we engage is made by our staff. This process is based on legitimate interest to facilitate identifying candidates with higher potential. It does not evaluate key characteristics of an individual and is completely anonymous.

5. Security

The Company has taken appropriate measures to keep all personal data secure, including measures to prevent data from being accidentally lost or accessed in an unauthorised way. We limit access to those with a genuine business need and all processing is subject to a duty of confidentiality. We have procedures in place to deal with any suspected data security breach and will notify you and any applicable regulator where required.

6. International data transfers

The Company hosts its platform and your personal data in the European Economic Area, specifically in Region EU-West1 of Amazon Web Services, Frankfurt, Germany.

7. Storage period

If your candidacy succeeds, all information obtained during the selection process will be included in your employee file. If your candidacy does not succeed, we will retain your personal data no longer than necessary for the purposes for which it was processed, subject to any consent you have provided.

8. Your rights

Under the GDPR you have the following rights in relation to our processing of your personal data:

• Right to be informed — clear, transparent information about how we use your data
• Right of access — obtain access to your personal data
• Right to rectification — have inaccurate or incomplete data corrected
• Right to erasure — request deletion where there is no compelling reason to retain it (not absolute)
• Right to restrict processing — block or suppress further use of your data
• Right to data portability — obtain and reuse your data across different services
• Right to object — object to certain types of processing
• Right to lodge a complaint — complain to your national data protection authority
• Right to withdraw consent — withdraw consent at any time where processing is consent-based
• Right not to be subject to automated decision-making — not to be subject to decisions based solely on automated processing that produce legal or similarly significant effects

The Company usually acts on requests free of charge but may charge a reasonable fee for baseless, excessive, or repeated requests. You can exercise your rights by writing to manuel.tovar@loopfuture.com.

9. Complaints to the Data Protection Supervisory Authority

The Company aims to resolve any query or concern you raise. Every data subject has the right to lodge a complaint with a supervisory authority if they consider our processing breaches data protection law. You can assert this right in the Member State where you are domiciled, at your place of work, or at the place of the alleged breach.

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6. Links

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